Municipality of Minitonas-Bowsman

• Managing day-to-day financial operations of the Administrative Department.
• Collaborating with the Chief Administrative Officer on the development, implementation, and maintenance of financial control bylaws, policies, systems, controls, and procedures.
• Complying with provincial and municipal statutes, bylaws, and policies in the completion of day-to-day financial operations and decision making.
• Preparing and submitting daily, monthly, and annual financial reconciliations.
• Bank reconciliation duties including but not limited to preparation and submission of monthly bank account and visa statement reconciliations to the Chief Administrative Officer for review, compliant with relevant Finance Policy deadlines
• Accounts payable and receivable duties, including but not limited to data entry, review of data entry prepared by administrative staff, and ensuring the timely processing of payments and depositing of funds
• Managing property tax accounts, including the preparation of property tax statements transfers, and administering tax property sales.
• Managing water utility accounts, including the preparation and distribution of monthly bills, processing of payments, preparing and issuing receipts, and maintaining resident/owner name, address, and contact information.
• Managing the Minitonas Cemetery database.
• Preparing and submitting reports to provincial government departments and private-sector contractor service providers.
• Manages the Municipality filing system, which consists of paper and electronic documents, to ensure consistent and efficient organization, management, and retention.
• Developing and maintaining relationships with provincial agencies, local governments, and regional jurisdictions.
• Developing and maintaining various financial spreadsheets for various tracking purposes.
• Providing support for year-end and audit activities.
• Managing Council bylaw, minutes, resolution, and policy documentation, and issuing Municipality notices and certificates.
• Providing coaching, training, and mentoring to junior Administration Department members in the achievement of Department objectives and goals on an ongoing basis.
• Troubleshooting, problem solving, and providing support to Municipality employees regarding financial processes, submissions, and reporting.
• Providing excellent and timely customer service to both external and internal stakeholders, residents, and customers in-person and via telephone, email, text, website and in-person.
• Receiving and organizing communications including telephone calls, mail, and email messages, and using independent judgement to determine items requiring priority attention.
• Independently and appropriately responding to and/or directing internal/public requests for information and service
• Performing other duties as may be required.

• Completion of Grade 12.
• Completion of a two-year post-secondary diploma in business, administration or equivalent, plus three years of office experience OR five years of office experience in a multi-faceted organization.
• Three years previous accounting experience OR completion of a financial accounting diploma.
• Minimum of three years of previous experience working in an office environment, where dealing with the public in person and on the phone was a significant part of the job.
• Skills in office systems technology, including printer/copier/fax and point of sale machine operation, and the ability to learn the operation of additional hardware technology.
• Proficiency in intermediate Microsoft Word, Excel, PowerPoint, and Outlook.
• Experience using financial accounting system accounts receivable and payable, general ledger, payroll, inventory, water billing, and capital asset management software modules.
• Minimum typing speed of 45 net words per minute.
• Municipality administration and government education or experience.
• Valid Driver’s License – Class 5 or equivalent.